Event Creation FAQ
Below we cover event creation questions. If you can't find an answer please email support@eventvesta.com! If you have an issue let us know here!
Event Creation
Q: Can I create a private event?
No. Right now all events created on Event Vesta can be found on our publicly accessible search page. Please only create and share events that are open to the public!
Q: How do I create an event (from my personal account)?
NOTE: At this time all events created in Event Vesta will be publicly viewable. We don’t recommend posting personal events like graduations, weddings, birthdays, or more.
Make sure you’re logged in to the correct user account.
Click “Create Event”
Enter all the relevant information you want attendees to know about your event. All of the information about your event is editable later A few special tips:
Event Fields
Event Name
Description: This is where you can enter all the details for your event and can include images (by pressing the image icon ) or hyperlinks (with the link icon) in this sections as well! You can also change the text and bold it, italicize it, underline it, align it, use headings or more in the text!
Images: At this time, images can not be edited in the site and will need to be uploaded with those dimensions to load correctly. For the Splash Image (for the event detail page) we recommend a minimum of 1000x500 photo.
Keywords: Select the right keywords to describe your event.
Date & Time:
Location:
Registration and Ticket Links: We work with 3rd Party Ticket providers by linking to the 3rd party site to access the tickets for free or paid events by following the below:
Paid Event: If you have a paid event, please enter the lowest advertised price and the link to purchase those tickets
Free Events URL: If you have a free event but want registrants to sign up for an event elsewhere, please click “Yes” under Free Event and enter the ticket URL.
PRO Tips for selecting Activities, Occasions, Ages:
Search: When searching for Activities and Occasions you can search for potential matches by typing the name.
Multi-Select: When picking from a drop down you can select multiple options by clicking on the selection while holding Control (Windows) or Command (Mac)
Q: How do I Create an Event for my Organization or Business?
Make sure you’re logged in to the correct user account.
Click the desired company or organization you created the event under (Click here to see how to change organizations)
Click “Create Event”
Enter all the relevant information you want attendees to know about your event. All of the information about your event is editable later A few special tips:
Images: At this time, images can not be edited in the site and will need to be uploaded with those dimensions to load correctly.
Parking Location: If your venue has off-site parking, please enter that locations address here!
3rd Party Ticket Services - we work with 3rd Party Ticket providers by linking to the 3rd party site to access the tickets for free or paid events by following the below:
Paid Event: If you have a paid event, please enter the lowest advertised price and the link to purchase those tickets
Free Events URL: If you have a free event but want registrants to sign up for an event elsewhere, please click “Yes” under Free Event and enter the ticket URL.
Activities: this describes what will be happening at the event from Jazz Music to Yoga to Happy Hour.
Occasions: this describes the mood or setting for the event, not the activities. This includes options like Outside, Kid Friendly, Date Night, or more. Generally used by potential attendees looking for ideas in different scenarios they’re looking for.
Age Ranges: This is to help pair the ideal audience with the event. This won’t be exclusionary except for when users are looking for something appropriate for that age range.
PRO Tips for selecting Activities, Occasions, Ages:
Search: When searching for Activities and Occasions you can search for potential matches by typing the name.
Multi-Select: When picking from a drop down you can select multiple options by clicking on the selection while holding Control (Windows) or Command (Mac).
After you’ve created your event you can move on to the next step - managing your event including being able to edit your event, see your event RSVPS, track attendance, and more!
Q: How do I create an event that “repeats”?
Event Vesta allows you to customize your dates to save you time! Follow the steps below that correlate with your reoccurring event:
Custom date events:
Custom dates are events that occur on random dates or monthly.
Select schedule event
Input each date and time individually, an example is provided below:
Start date: August 28 End date: August 28
Start time: 3:00pm End time: 9:00pm
Repeat step 2 for each day of the event
Multi day events:
Multi day events are events that occur daily from start to end date. If it is a multi day event, but the start and end time vary each day use the custom date instructions.
Select schedule event
Input the start and end date
Input the start and end time
Weekly reoccurring events:
Weekly reoccurring events are events that occur on the same day of the week at the same time. You can even input multiple days of the week that the event is reoccurring!
Select weekly reoccurring event
Input the start and end date
Input the day of week the event will be routinely held
Input the start and end time
If it is multiple days of the week that the event is reoccurring (ex. Mondays & Wednesdays) select add another day and repeat step 2 through 4
Q: Is there a way to use an existing event for a new one (like copying or duplicating it)?
Yes there is, and you can access it by following the instructions below:
Find the event on your dashboard (click here for finding your personal events or for your organization page)
Click “Create another event like this” - this will take you to an event creation page that’s been pre-filled
Edit any information you need to change for the event
Click “Submit”
Q: What are the recommended image sizes, types, and styles?
They say a picture's worth a thousand words and we believe that! A visually rich photo displaying people or an exciting event like yours can be the difference between landing that extra attendee or not. Follow our recommendations below for the best results!
Image type: PNG, JPG
Image Sizes: You can crop your photo using our built in tool, but for results we recommend
Event Image For Web: Recommend a photo with a minimum of 1500 (w) x 750 (h). You can generally reuse your Facebook cover photo for this image.
Event Image For Mobile: Recommend a photo with a minimum of 1000 (w) x 1000 (h) without text. You can usually reuse a photo from Instagram for this image.
Special Calendar Requirements: Some calendars require a special image size. You can find these on the calendar submission selection with the listed image size and “choose a file” included under that calendar (as seen below).
Need Good Photos?
We recommend going to Splash, Pexels, or using Canva to create an engaging design!
Q: How Do I Link to My Tickets or Ticket Page?
To see how to add your tickets to an event, read this article: Adding your Tickets to an Event
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